How to import an item to Open Research Online

Import methods:

• Importing an item using its Digital Object Identifier (DOI)
• Importing using the PubMed ID
• Importing from an Endnote library
• Importing using a BibTeX file

Importing an item using its Digital Object Identifier (DOI)

If your publication has a DOI, it will usually be displayed on the abstract page of the publisher’s website or on the PDF full-text of the paper. The DOI may also be in the email of acceptance you receive from the Editor-in-Chief and/or publisher of your research item.

From the ORO homepage click on ‘User Area’ to start depositing your research into the repository. The "Manage Deposits" page will show a number of options:

1. Scroll down to Import from DOI (Via CrossRef)
2. Click on ‘Import’ and paste publication DOI into textbox. You only need to enter the DOI itself (e.g. 10.1002/spip.230) and not the stem.
3. Click on 'Import Items' to add item to ORO.
4. You should be taken back to your Manage Deposits screen with the item having been imported into your list.

Note: Importing items using the DOI does not pull in all of the information relating to the article, but it does pull enough for it to be deposited. The ORO team will add any missing metadata before making the article live on ORO. You can import several DOIs together; enter them all in the text box, one per line.

Importing using the PubMed ID

You can import items from the PubMed database by making a note of the PubMed ID, usually found on the contents page or on the abstract page in the form PMID: 16319828

1. Enter the PubMed ID number into the text box e.g. 16319828. You do not need to enter the PMID.
2. Choose PubMed ID from the 'Select Input Format' drop-down list and click 'Test run + import'.
3. You should be taken back to your Manage Deposits screen with a new item in the list. Click on the item in the list to edit/deposit the item.

Note: You can import several IDs together; enter them all in the text box, one per line.

Importing from an Endnote library

To import into ORO from an Endnote library you will need to save the data out of Endnote in the correct format.

%0 Journal Article
%A Smith, J
%A Jones, K
%D 2005

1. Open your Endnote library, go to Edit->Output Styles and tick 'EndNote Export'.
2. If that option isn't there, go to Edit->Output Styles->Style Manager, find the 'EndNote Export' option and tick it.
3. Close the Style Manager, go back to Edit->Output Styles and make sure 'EndNote Export' is ticked.
4. Finally, choose a couple of records (you can do some larger exports when you're happy with the process), go to File->Export, select Text (txt), and Save.
5. Go to the ORO import screen, click the 'Browse' button and find the file you exported from EndNote. Choose 'EndNote' from the 'Select Input Format' drop-down list and click 'Test run + import'.
6. You should be taken back to your Manage Deposits screen with a new item in the list.

Importing using a BibTeX file

BibTeX files can be imported to ORO through the import file options. Many of the standard BibTeX entries are processed, although any @comment {text} entries should be removed from the imported file before upload. (Some BibTeX bibliography databases, such as BibDesk, use the @comment command to include metadata).