Open University researchers are encouraged to deposit all peer-reviewed research and other research outputs which meet the "Frascati" definition of research. This includes, but is not restricted to: journal articles, book chapters, authored books, edited books, conference items, published patents, eTheses, software, internet publication/web output, performance, composition, design, artifact, public exhibition, research report (for external body), device or product, digital or visual media, scholarly edition, research dataset or database, special issue of journal.
Other research publications can also be added e.g. conference presentations, blogposts, articles in professional publications. Further support can be found in ORDO/ORO Content Guidance.
No, you can deposit as complete a record of your publications history as you like, including publications produced whilst working at previous institutions. It really depends on how you want to use ORO: some people like it to be a showcase of their complete publications history; while others prefer it to reflect only their recently published work. Either is fine.
At this point DOIs can be issued for any publication where the OU is a publisher (or co-publisher) and a (co-)author is a member of OU staff. We are not issuing DOIs where The Open University is not primarily responsible for the publication (e.g. we are not issuing separate DOIs for an accepted version of a paper where a DOI already exists for the published version on the journal website.)
DOIs have been issued to all OU awarded theses in ORO and will be issued for all newly awarded OU theses. DOIs exist for theses either with full text or bibliographic information only. Theses will be issued with DOIs automatically.
We expect research reports published by The Open University to be the other prime use case for DOIs issued via ORO. But we will consider issuing DOIs for all OU published outputs on a case by case basis. Publications can already exist in ORO or be new additions – but they have to be in ORO!
To request a DOI for an item already in ORO:
To request a DOI for new items add a note in the “Notes to Library Staff” at point of deposit to indicate a DOI is required. ORO staff will issue a DOI which will be made public when the record is made live in ORO.
Items can be exported from ORO in a variety of formats. To export a number of items you need to carry out a search to retrieve a results list. It is not possible to export from a browse list. At the results page you can use the drop-down menu to select an export format.
There are a number of options for delivering dynamic content from ORO to external web pages. The simplest way to do this is to use RSS (Really Simple Syndication) feeds, and these can be generated from any ORO page, or from any set of search results you have generated. Simply click on the RSS icon to view the feed.
A limitation of the RSS standard is that it will deliver content to your web page in the order it has been added to ORO. This may not be the best option for producing publication feeds for staff pages or research group websites because the order in which people deposit items in ORO is rarely the order in which they were published.
For more tailored feed solutions, you or your website developer/editor will need to use the ORO API (Application Programming Interface). Please contact the Library Research Support team for more information.
When you click on an item in ORO, you will see (under the main title in blue) a reference to the published version. Always cite this published version, as this will result in the author(s) receiving proper recognition through services that track citation counts.
Smith, C (2009). 'How to reference papers in ORO'. To be published in British Journal of Repository Management [Peer-reviewed accepted version]. Available at: https://oro.open.ac.uk/xxxxx. (Accessed: 31 May 2022).
Replace the 'xxxxx' with the item ID from the URL.
Smith, C (2009). 'How to reference papers in ORO'. British Journal of Repository Management, 13(2), pp. 565-581. Peer-reviewed accepted version available at: https://oro.open.ac.uk/xxxxx. (Accessed: 31 May 2022).
Replace the 'xxxxx' with the item ID from the URL.
If you have had an output (typically a book, journal article or chapter in an edited collection) formally accepted for publication, it is possible in some cases to upload the details to ORO prior to its actual publication. When entering your output's details, you should use the 'Information for Library Staff' box to alert staff to the fact that this is an in press item and to supply relevant confirmation. When the item is published please update the item using the "Submit Changes (Author/Deposit only)" option.
If you have an unpublished conference paper or presentation which contains content you are considering submitting to a journal at a later date please do not add the full text to ORO. There have been instances where article submissions have been rejected by the publisher because a proportion of the paper was already in the public domain as the full text was already in ORO.
Adding book chapters to repositories is not as well established as adding journal articles. However, some publishers do allow the author to deposit book chapters in ORO. UKCoRR maintain a community spreadsheet of publisher policies for self archiving book chapters
For one of two reasons:
Under these circumstances, a "Request Copy from OU Author" button would have been added for users to click. This is where the email has come from. The email you have received should contain two links: one to accept the request, and one to decline it. Clicking on the link to accept the request will take you to a page in ORO asking you to confirm that you wish to send the person a copy. The full text attached to the ORO record will then be released by email to the requester.
Clicking on the link to decline the request will again take you through to a different page on ORO where you can enter a reason for declining the request. This will be emailed to the requester..
NB: In both cases, you will need to be logged in to ORO for the automatic accept or decline links to work.
The request copy email you have received (for whatever reason) should include some information about the requester, e.g. name, email address, affiliation, and their reason for wanting a copy of your article.